This notice provides you with information concerning our collection and use of personal data. If you have any queries regarding this statement, please do not hesitate to contact us.
1. What data we collect & what do we do with it
In order to provide services we will obtain personal information from you concerning your objectives and other relevant details. We will collect, store and process this information.
2. Legal basis
We collect, control and process personal information because this is necessary to provide you with information, answer any queries you may have and for the provision of our services to you. Contractual necessity is therefore the lawful basis for collecting, controlling and processing personal details and those of your employees and service providers other than sensitive personal data for which individual consent is required. We do not normally request or process any sensitive personal data.
Sensitive personal data:
– Racial or ethnic origin
– Political opinions
– Religious or philosophical beliefs
– Trade union membership
– Genetic data
– Biometric data
– Data concerning health
– Data concerning sex life or sexual orientation
We would discuss with you the need for the provision of sensitive data before you provide this information. The subsequent provision of sensitive personal data will be taken as consent to this processing.
It is entirely up to you as to whether or not you choose to provide us with any personal information. If you choose not to, we simply may not be able to assist you.
3. Sharing your data
We will not share your personal information with other companies without your express authority except if the firm is sold or where we are required to do so by law.
4. Cross border transfer
All our data processing will take place within EU jurisdiction or, should any processor hold any data on our behalf outside of the EU, we will take steps to ensure that it is held in a satisfactory jurisdiction. In the case of the US we will ensure that the EU-US Privacy Shield applies.
The information we collect about you is used solely for the purposes for which it was provided. We will never use your data or share it for marketing purposes.
We will keep your personal data throughout our business relationship. At the end of any contractual relationship we may continue to hold personal data for varying periods and in some circumstances indefinitely. We may also consider it necessary to keep data in order to defend any future legal action. Where we no long need regular access to your data we will transfer your data to a secure archive in order to avoid any unnecessary processing.
7. Your rights
Under data protection law you have the right to ask us for a copy of the information we hold about you, and to have any inaccuracies corrected or removed. You may also ask us to delete or cease processing all personal data held by us or any processor with whom we have shared your data. We may not always be able to comply with a request for deletion, but you can ask us to cease processing your data.
In addition you have the right to be informed about the data we collect, where is located and with whom it is shared and the processing we undertake.
To do this, or if you require more information please contact us, our contact details are below.
We have the right to inspect any documents or data held by you as the data controller which are or could be relied upon by either party, or are pertinent to, a claim or potential claim brought by the data controller or any third party, subject to reasonable notice and such access should not be unreasonably withheld.
The UK Information Commissioner’s Office is our supervising authority where you can refer any complaints about data protection. Click here for more information.
For any queries about data protection please contact Rachel Chandler: firstname.lastname@example.org
10. IP Addresses and Cookies
Ones that are essential to the operation of the website. These cookies enable a site to remember text entered in a page within the same session or to remember whether a user is logged in or not, the site cannot function without them.
Performance cookies, which collect information about website usage to enhance the web experience. Examples of these include website analytics (i.e. Google Analytics) and ad-response rates (where data is collected exclusively for calculating click-through rates). They do not collect information that can identify a particular visitor. These cookies are usually persistent and have fairly long expiry rates.
These remember the choices that users make within a web page, such as usernames, language or region to provide an enhanced, more personalised web experience. They cannot track your activity on other websites and are anonymous.
Targeting or advertising cookies collect information about your browsing habits to tailor third-party advertising to meet your interests. They are usually placed by advertisers with website operators’ permission. We do not use this type of cookie.